Bonzai User policy

1. Introduction

This policy outlines the terms and conditions for using iO Bonzai, iO's assistant powered by artificial intelligence. The policy applies to all users of Bonzai, including iO employees, but also clients.

2. Acceptable use

  • Use iO Bonzai only for lawful purposes and in compliance with iO's usage instructions.

  • Do not use iO Bonzai to generate content that violates laws, public order, moral standards, or societal decency.

  • Respect ethical guidelines and intellectual property rights when using iO Bonzai. Users must adhere to the Microsoft Responsible Ai standard.

  • You are solely responsible for the expertise using the AI system and the results generated by the AI system. To this end, the Customer shall only engage individuals who possess sufficient technical knowledge, experience, education, and training regarding (the use of) AI systems and who have an understanding of the context in which the AI systems will be used, as well as the individuals or groups of individuals on whom the AI systems will be applied.

3. Data handling and privacy

  • Do not input sensitive or confidential information into iO Bonzai unless this is explicitly authorized. Inputting personal data should be avoided as much as possible. 

  • Anonymize data whenever possible before using it with iO Bonzai.

  • Personal data processing should be limited to what is strictly necessary and proportionate to the specified purpose and on the condition iO Bonzai is listed as a sub-processor.

  • Be aware that information provided to iO Bonzai may be used to improve the system.

4. Intellectual property

  • iO retains rights to iO Bonzai and its developments.

  • Outputs generated by iO Bonzai may be subject to specific licensing terms, which will be communicated when applicable.

  • Given the continuing uncertainty surrounding the impact of artificial intelligence on intellectual property rights, iO shall use its best endeavors to observe all relevant statutory provisions.

  • Where doubt arises, consult legal to establish proprietary rights in the generated materials and confirm whether title to such rights vests in the client.

5. Liability and Accuracy

  • While we strive for accuracy, iO Bonzai's outputs should be verified and may contain errors.

  • Users are responsible for reviewing and validating iO Bonzai-generated content before use.

  • iO is not liable for decisions made based on iO Bonzai's outputs.

6. Confidentiality

  • Treat all interactions with iO Bonzai as confidential.

  • Do not share iO Bonzai-generated content without proper authorization.

  • iO is always bound by confidentiality undertakings and non-disclosure obligations. Confidential information must therefore not be used in interactions with Bonzai unless such use is requisite for the performance of prior consent is obtained from the Customer. 

7. Updates and Changes

iO reserves the right to update this policy. Users will be notified of significant changes.

8. Consent and Acknowledgment

By using iO Bonzai, you consent to the terms outlined in this policy and acknowledge that you have read and understood its contents.

For questions or concerns regarding this policy, please contact the iO legal team via legal@iodigital.com.